Voting By Proxy

Voting by Proxy

If, for any reason, you are unable to personally cast your ballot in the municipal election you may appoint someone to go to the voting place and cast a ballot on your behalf.  This person is called your voting proxy.

Voting Proxy Procedure


  • Any person whose name is on the voters' list or who has been added to the voters' list by revision may vote by proxy.  There are no limitations on who may vote by proxy provided they are on the voters' list.
  • Not more than one voting proxy may be appointed on behalf of any one person.
  • The person appointed as a voting proxy must be entitled to be an elector in the municipal election.

Appointment Restrictions

Under Section 44 of the Municipal Elections Act, 1996 an elector may act as a voting proxy on behalf of only one qualified elector who is not a relative or one or more qualified electors who are relatives, using separate voting proxy forms for each.  A relative means the parent, grandparent, child, grandchild, brother, sister or spouse of the elector appointed.  Even if an elector is eligible to vote in more than one municipality he or she can only act as a voting proxy for one non-relative.

NOTE:  The witness to the signature of the elector making the appointment cannot be the same person as the elector being appointed.

Processing Procedure

  • You and the person being appointed as your voting proxy must complete, in duplicate, an application in the prescribed form (Form 3).  The person appointed as the voting proxy shall bring both copies of the form in person to the City Clerk at the Election Office, 216 Ontario Street, City Hall, during normal office hours (8:30 a.m. to 4:30 p.m.) or during the period from 12:00 p.m. to 5 p.m. on Advance Voting Day (October 13, 2018) and before 5 p.m. on Voting Day (October 22, 2018).
  • The City Clerk or his or her designate shall, if satisfied that the person who appointed the voting proxy is qualified to appoint a proxy and the person so appointed is qualified to act as a voting proxy, issue a certificate in the prescribed form. The voting proxy shall provide identification, in order to complete the affidavit on the form. The original of Form 3 shall then be given to the person appointed as the voting proxy and the copy is to be retained in the Election Office.
  • The name of the person appointed as the voting proxy, together with the name of the elector making the appointment shall be recorded in the voting proxy data base at the Election Office.  This will ensure that a person is unable to act as a voting proxy more than once for persons other than family members.

Time Frame

  • The appointment of a voting proxy may only be made after the last date for the withdrawal of nominations (July 27, 2018, unless additional nominations are required) and the City Clerk has certified all persons qualified to be nominated.
  • No application shall be approved by the City Clerk after 5:00 p.m. on Voting Day (Oct. 22, 2018).
  • Proxy forms can be distributed after 2 p.m. on July 27, 2018 but the forms shall not be approved until after July 27, 2018 and all candidates have been certified.

Things Needed at the Voting Place

  • Original copy of the Appointment for Voting Proxy (Form 3); and
  • Proof of identity.